The store credit tracker that keeps every balance current.
Log what you issue, log what gets redeemed, and always know exactly who is owed what. No app to install. No subscription.
Built for the shops that hand out credit every day.
Store credit on paper goes missing. Yours doesn't have to.
Most small shops track credit with handwritten slips, a sticky note by the register, or whatever the owner remembers. That works until a customer asks for a balance you can't find.
Slips get lost
A paper record by the till is one spilled coffee away from gone. Customers remember their credit even when your shoebox doesn't.
The math piles up
Partial redemptions, new credit, refunds reversed to credit. Adding it up by hand at the counter is slow and easy to get wrong.
Only you know the system
When the credit lives in your head, staff can't answer a simple balance question without calling you. That's a bottleneck on a busy day.
Track store credit in three steps
If you can fill in a row, you already know how to use it.
Add the customer
Type a name once. Every credit and redemption you log after that ties back to them automatically.
Log credit and redemptions
Issued $20 of trade-in credit? Log it. Customer spent $8 of it today? Log that too. Two quick entries.
Read the balance
The running balance updates on its own. Glance at it and tell any customer exactly what they have left.
A tracker that does the bookkeeping for you
+Balances that update themselves
Log a credit or a redemption and the customer's running balance recalculates instantly. No formulas to maintain.
+One view of who is owed what
See every customer with outstanding credit in one place, plus the total your shop is carrying on the books.
+Shareable with your staff
Anyone on your team can check a balance from their own device at the counter. No new logins to set up or manage.
+Yours to keep, forever
One payment, no subscription. It's tied to your own Gmail account and stays yours.
Stop losing track of store credit today
- Customer-by-customer credit balances
- Automatic running totals
- Total outstanding credit at a glance
- Works with any Gmail account
- Buy it once and keep it forever
Delivered ready to use with your own Gmail account.
Store credit tracking, answered
How do I track store credit with this tool?
Add a customer, then log each amount of credit you issue or they redeem. The tracker keeps a running balance for every customer automatically, so you always know who is owed what without doing the math by hand.
What is the best way to track store credit for a small business?
Paper slips and memory fail the moment a customer asks for their balance. A single shared tracker that logs every credit and redemption gives you one source of truth that any staff member can check at the counter.
Can I use this to track store credit for a bookstore?
Yes. It was built with independent bookstores in mind, where trade-in and buy-back credit is constant. It works just as well for salons, consignment shops, repair counters, and any small retailer that issues store credit.
Do I need to install any software?
No. All you need is a Gmail account. There is nothing to download, no subscription, and no separate app to learn.
How is this different from a free store credit template?
Free templates make you wire up the formulas yourself and break the moment you add a row. This tool keeps customer balances current on its own and is set up to use at the counter on day one.
Know every balance. Lose no credit.
A one-time tool that pays for itself the first time a customer asks what they have left.
Get the Store Credit Tracker